Startup Weekend: Space (“we”, “us”, “our”) is committed to protecting your personal data. This privacy policy explains what data we collect when you visit our website, book a ticket or attend our events, why we collect it, and what rights you have.

1. Who is responsible for your data?

Startup Weekend: Space is the data controller responsible for the personal data collected through this website and our events. If you have any questions about this privacy policy or how we handle your data, please contact us via our contact page.

2. What data do we collect?

2.1 Data you provide directly

  • Name
  • Email address
  • Phone number
  • Billing and payment details when purchasing a ticket
  • Professional background, skills and areas of expertise (e.g. engineering, business, design)
  • Responses to our pre-event questionnaire
  • Newsletter sign-up details
  • Photos or video footage taken during the event, where you are identifiable

2.2 Data collected automatically

  • IP address
  • Browser type and device information
  • Pages visited and browsing behaviour on our website
  • Cookies and similar technologies (see section 6)

3. Why do we process your data?

  • To process your ticket purchase and confirm your registration
  • To organise teams, mentorship sessions and the judging process during the event
  • To send joining instructions, updates and the pre-event questionnaire
  • To maintain our alumni network and share relevant opportunities
  • To send, with your consent, newsletters or information about future events
  • To analyse and improve our website and events
  • To comply with legal obligations, including accounting and tax requirements

4. Legal basis

We process your personal data on the basis of the following legal grounds: the performance of a contract with you (your ticket purchase and event participation), your consent, a legal obligation, and/or our legitimate interest in organising and improving our events.

5. Sharing with third parties

We may share your data with:

  • Ticketing and payment processing providers
  • Venue partners and event organisers
  • Mentors, judges and partner organisations involved in the event, where relevant to your participation
  • Incubators or partner programmes, only where you have consented to be introduced
  • Hosting and IT service providers
  • Analytics and marketing tool providers
  • Authorities, where we are legally required to do so

We never sell your data to third parties.

6. Cookies

Our website uses cookies to ensure functionality, analyse website usage and improve the user experience. You can refuse or delete cookies at any time via your browser settings. Please note this may affect the functioning of the website.

7. Data retention

We retain your personal data only for as long as necessary for the purposes for which it was collected, or as required by law, for example for accounting records related to ticket purchases.

8. Security

We implement appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access and unauthorised alteration.

9. Your rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • The right to access your personal data
  • The right to rectification of inaccurate data
  • The right to erasure of your data
  • The right to restrict processing
  • The right to data portability
  • The right to object to processing, including for marketing purposes
  • The right to lodge a complaint with a supervisory authority, such as the ICO in the UK

You can exercise these rights by contacting us via our contact page.

10. Changes to this privacy policy

We reserve the right to update this privacy policy from time to time. The most current version will always be available on this page. We encourage you to review it periodically.

11. Contact

If you have any questions about this privacy policy or how we handle your data, please get in touch via our contact page.

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